Instructions

Try the demo - to see how this service works.

Welcome to Montana Prescription Drug Registry (MPDR). This service facilitates the collection, analysis and reporting of information on the prescribing, dispensing and use of controlled substance prescriptions for Montana residents. The goal of the MPDR is to assist health care providers in providing safe and effective treatment for their patients and to identify and inhibit the abuse of controlled substances. The MPDR allows pharmacies to report applicable prescription information into the Registry and allows other licensed professionals to search for prescription information associated with their patients.

Topics of Interest:   
ePass Montana
Reporting Prescription Information
View/Edit my Account Information
Searching for Prescription Information


ePass Montana
The MPDR utilizes ePass Montana, Montana’s single sign-on solution. ePass Montana allows you to use one username and password to access many eGoverment services. If you have an existing ePass Montana account you may use it to access the service. If you do not have an account you will need to create one.

Select the statement below that best fits your circumstances for additional information on how to proceed:

I do not have an ePass Montana Account

If you do not have an ePass Montana account then you will need to create one before you are able to access the MPDR. Creating an account is easy and can be done in just 2 easy steps.

  • Step 1: Click on the “Create an Account” button located in the “New Customer” box on the right side of the page.
  • Step 2: Enter the required information including a personalized username and password. When finished click the “Continue” button.

I have an ePass Montana Account

If you have already have an existing ePass Montana account simply enter your personalized username and password in the “Existing Customer” box located on the left side of the page and click “Login”

I have an ePass Montana account but have forgotten my username and/or password.

If you have an ePass Montana account but have forgotten your password click the “Forgot your password?” link located under the username box. The password hint you entered when creating your account will be emailed to the email address you provided.

If you have forgotten your username you will need to create a new ePass account, as a username cannot be retrieved. Creating a new account is easy and can be done in just 2 easy steps.

  • Step 1: Click on the “Create an Account” button located in the “New Customer” box on the right side of the page.
  • Step 2: Enter the required information including creating a personalized username and password.  When finished click the “Continue” button.

Reporting Prescription Information
All pharmacies licensed by the State of Montana are required to report prescription information associated with controlled substances into the MPDR.  Prescription information is uploaded into the MPDR in a file formatted to the ASAP Version 4.1 standards.  You are encouraged to download and thoroughly review the technical specifications prior to registering and reporting as this document outlines the reporting process in detail. 

To report prescription information, you or someone reporting on your behalf must first complete the registration process.  Go to www.pdrregistration.mt.gov and click on the “Register to Report” button to proceed.  After completing the registration process, you will receive a unique ID via email that you will need to access the MPDR. Once you have registered, you are ready to begin reporting. 

Important!

Be sure to record your unique ID as you cannot access the MPDR data submission site without it.

There are three options to report prescription information into the MPDR; review the technical specifications for additional details about each.  

Logging into the Reporting component of the MPDR:
If you are using options 2 or 3 above, click the “Sign In” button in the box titled “Enter Prescription Information” located on the home page of the service.  You will access the MPDR using an ePass Montana account and the unique ID you received via email when you completed the reporting registration process. 

First time Users:

First time users must create an ePass Montana account in order to access the MPDR. If you already have an ePass Montana account then you may use this to access the service. Upon successful login into ePass Montana, first time users will be prompted to enter your unique ID. Your unique ID was emailed to you immediately following the reporting registration process. If you do not have or do not know your unique ID number then send an email to pdrassistance@egovmt.com with the name of your pharmacy and the pharmacy’s DEA number.

Returning Users:

If you are a returning users to MPDR then simply login using your ePass Montana credentials.

NOTE!

If you have forgotten your ePass Montana password, then click on the “Forgot Password?” link located under the username and password boxes. After supplying your username, an email will be sent to the email address associated with your ePass account and will include your password hint and instructions to reset your password. 

If you have forgotten your ePass username and/or did not receive the email containing your password hint then you will need to create a new ePass account.  Simply click the “Create a New Account” button and follow the directions on the screen.  After creating your new account, you will be prompted to enter your unique ID.  Your unique ID was emailed to you immediately following the reporting registration process.  If you do not have or do not know your unique ID number then send an email to pdrassistance@egovmt.com with the name of your the pharmacy's and DEA number. 

Reporting Prescription Information:
You are encouraged to download and thoroughly review the technical specifications prior to reporting as this outlines the reporting process in detail. 

Web-based file upload:

Click on the “Report Prescription Information” option until you arrive on the page titled “Report Prescription Information”.   Enter the beginning and ending dates in the applicable fields, select the type of report you are filing, then use the “Browse” button to locate your file.  Click the “File” button and follow the directions on the screen to upload your prescription information.

Filing a Zero Report:

To file a zero report, click on the “Report Prescription Information” option until you arrive on the page titled “Report Prescription Information”.  Enter the beginning and ending dates in the applicable fields, select “Zero” as the type of report, then click the “File” button and follow the directions on the screen.

NOTE!

You do not need to select a file when filing a zero report. 

Manual data entry:

Click on the “Manually Enter Prescription Information” button and you will see two options: “Add New Prescription” and “Review Previously Entered Prescriptions”.  To enter a new prescription, select the “Add New Prescription” option and complete the necessary fields.  Click the “Continue” button and follow the directions on the screen finalize.  To review and/or edit information associated with a prescription already reported; select the “Review Previously Entered Prescriptions” option and follow the directions on the screen. 


View/Edit my Pharmacy Account Information
To view the contact information and a list of all pharmacies associated with your account, click on the “View Pharmacy Information” option.  The list of pharmacies registered to your account displays; click on the “Edit” link to change the information associated with this pharmacy.  Click on the “Delete” link to remove a pharmacy from your account.  NOTE: a pharmacy can only be deleted from your account if you have not reported any prescriptions for this location.  Click on the “Add New Pharmacy” button to add additional pharmacies to your account. 

To edit the contact information associated with your account, click on the button titled “Edit Contact Information”.  NOTE: the email address entered in the “Email Correspondence” section is where the MPDR will send all notifications such as reporting confirmations, errors with your report, etc.  Be sure the email address entered is accessible to the person responsible for reporting prescription information. 


Searching for Prescription Information
The MPDR service is available to certain licensed professionals who work with controlled substances.  License types eligible to access the MPDR include:

To search prescription information reported into the MPDR, eligible licensees must first complete the registration process.  Go to www.pdrregistration.mt.gov and click on the “Register to Search” button to proceed and following the instructions on the screen.  After completing the registration process, you will receive an email containing additional instructions:

Step 1: Complete the online training program located at http://www.bsd.dli.mt.gov/license/bsd_boards/pha_board/mpdr/MPDR_info.asp.

Step 2: Go to www.pdrregistration.mt.gov and click on the “Register to Search” button Follow all of the instructions shown on the screen.  NOTE: If you are a prescriber, be sure to enter your DEA number when registering as this will allow you to view your prescribing history within the MPDR service.  

Step 3: After completing Step 2, you will receive an email containing additional instructions.  Follow all of the instructions in the email.

Logging into the Search component of the MPDR:
Click the “Sign In” button in the box titled “Patient Search” located on the home page of the service.  You access the MPDR using an ePass Montana account as well as your license number and Record IDRecord ID issued by the Montana Department of Labor & Industry.   

First time users –this is Step 3 of your registration process:

First time users must create an ePass Montana account in order to access the MPDR.  If you already have an ePass Montana account then you may use this to access the service.  Upon successful login into ePass Montana, first time users will be prompted to enter their license number and the Record IDRecord ID issued to you by the Department of Labor & Industry. 

If you do not have or do not know your  Record ID then contact an MPDR staff member at dlibsdmpdr@mt.gov or 406-841-2240.  Your Record ID will be mailed to the address associated with your Montana license.  For security reasons, we cannot provide this information by phone, fax or email.

Returning Users:

If you are a returning users to MPDR then simply click the “Sign In” button in the box titled “Patient Search” located on the home page of the service and ogin using your ePass Montana credentials. 

NOTE!

If you have forgotten your ePass Montana password, then click on the “Forgot Password?” link located under the username and password boxes. After supplying your username, an email will be sent to the email address associated with your ePass account and will include your password hint and instructions to reset your password. 

If you have forgotten your ePass username and/or did not receive the email containing your password hint then you will need to create a new ePass account.  Simply click the “Create a New Account” button and follow the directions on the screen.  After creating your new account, you will be prompted to enter your license number and Record ID.  If you do not have or do not know your license number and/or Record ID then contact an MPDR staff member at dlibsdmpdr@mt.gov or 406-841-2240.

Searching for Prescriptions:
To search for prescription information, enter the applicable information in search criteria fields.  Available search criteria fields include patient’s last name, first name, date of birth, gender and city.  You can also select the timeframe for which you wish to view prescription history for a patient.  The default setting is 6 months; however, you can view up to 3 years worth of data. 

Enter as much information as you can about the patient and click the “Search” button.  The MPDR will return all patients matching the search criteria.  Click on the “View All Prescriptions” link to see a complete list of all prescriptions filled for this patient during the timeframe selected.  Click on the “View Prescription Details” link to see a list of all pharmacies and prescribers associated with a patient in addition to the list of their prescriptions.  To view all details associated with an individual prescription, click on the hyperlink found in the “drug name” column. 

HINT: If your search is returning too many results then you may narrow your search by entering additional search criteria such as date of birth, city, etc. If your search is not returning expected results then expand your search by entering less information and/or partial names. For example, only enter the last name and the date of birth; or enter a last name such as “Johns” to return patients with the last name of “Johns”, “Johnson”, “Johnston”, etc. 

Prescribers:

When logging into the MPDR, you should see a section titled “My Prescribing History”.  This section displays all prescriptions that you have written that and that were filled by a pharmacy.  Simply enter the beginning and end dates of the timeframe you wish to view and click “Search.”  You can also click the “View All” link to see your complete prescription history.

NOTE!

If you do not see the section titled “My Prescribing History” then you either are not a prescriber; you did not enter your DEA number when completing the Search Registration; or none of your prescriptions have been filled and/or reported by a pharmacy into the MPDR.  To add your DEA number to your PDR registration, contact an MPDR staff member at dlibsdmpdr@mt.gov or 406-841-2240.

Contact us:
For questions regarding the Montana Prescription Drug Registry please an MPDR staff member at dlibsdmpdr@mt.gov or 406-841-2240.  Staff members can assist you with issues related to registration, searching patient history, and submitting data to the MPDR.

For questions unrelated to the Registry but related to the Board of Pharmacy, contact the Board of Pharmacy via email at dlibsdpha@mt.gov or by phone at 406-841-2355.

If you are a pharmacy and have technical questions and/or difficulties with reporting data to the Registry please review the MPDR technical specifications.  If you need further assistance feel free to contact us via email at pdrassistance@egovmt.com or by phone at 1-406-449-EGOV (3468).